Course Fee & Profit Calculator for Tutoring Schools
Calculate break-even points, profit margins, and recommended pricing in seconds. Make smarter pricing decisions for your tutoring center or language school.
Pricing
Costs
Advanced
Stop guessing your margins
Let Tutorbase track real revenue and costs automatically.
- Real-time profit per lesson
- Automated billing & payroll
- Cost tracking by teacher & class
No credit card required
| Item | Amount |
|---|---|
| Revenue per lesson (net of tax) | €0.00 |
COGS | |
| Tutor pay (base + payroll) | €0.00 |
| Room cost | €0.00 |
| Payment fees | €0.00 |
| Other variable % | €0.00 |
| Travel stipend | €0.00 |
| COGS total | €0.00 |
| Gross profit | €0.00 (0.0%) |
Admin overhead | €0.00 |
| Operating profit | €0.00 (0.0%) |
I used to spend hours in spreadsheets trying to figure out if our group classes were actually profitable. This calculator showed me exactly where we were losing money—and Tutorbase now tracks it all automatically.
Maria Chen
Founder, Lingua Academy (Hong Kong)
How the calculator works
Get accurate pricing recommendations in 60 seconds
Enter your pricing
Choose private or group lessons, set your price per hour or lesson, and specify lesson duration.
Add your costs
Input tutor pay, room costs, payment processing fees, and any other variable expenses.
Set your target margin
Choose your target gross margin (most centers aim for 50–70%) to see recommended pricing.
See your results
Get instant break-even prices, profit per lesson, and monthly projections based on your schedule.
Pricing tips from tutoring experts
Common mistakes to avoid when setting course fees.
- 1
Tutor pay is your anchor
Most pricing mistakes come from underestimating payroll costs plus payroll overhead (taxes, benefits, insurance).
- 2
Price for realistic utilization
A 6-seat class at 66% fill rate generates the same as a 4-seat class at 100%. Price based on your actual average, not maximum capacity.
- 3
Payment fees add up fast
2.9% + fixed transaction fees can erase margins at lower price points. Factor these into every calculation.
- 4
Room cost isn't just rent
A cheap room for 90 minutes can cost more than a premium room for 60 once you include tutor time waiting.
- 5
Aim for resilient margins
Target ≥60% gross margin to absorb cancellations, make-ups, and seasonal enrollment dips without panic.
Frequently asked questions
Everything you need to know about pricing your tutoring services
Most sustainable tutoring centers target 50-70% gross margin per class. Below 50% leaves little room for cancellations and growth investments. Aim for at least 60% to absorb seasonal dips and unexpected costs.
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